On 31st May 2021, Johore Bar Committee (JBC) was informed by Pejabat Tanah dan Galian Johor (PTG) that a new procedure for the submission of documents at PTG and all land offices in the State of Johore – “TATACARA PENGGUNAAN AKUAN PENYERAHAN DOKUMEN PENTADBIRAN TANAH JOHOR” [“the Tatacara”] – will be implemented with effect from the 1st July 2022. Enclosed here is the self-explanatory letter from PTG.
The New Procedure can be viewed and downloaded at https://tinyurl.com/tatacara-penggunaan
Please be further informed that JBC’s Conveyancing Sub-Committee (CSC) recently had a discussion with PTG and raised pertinent issues concerning the Tatacara, particularly regarding the identity of the party submitting the forms and statutory declarations (please refer to the submission form and Enclosure B11).
In the Tatacara, each form submitted shall be accompanied by a declaration to be signed by the party submitting as follows:
“Sekiranya mana-mana maklumat/dokumen-dokumen yang diserahkan atau apa-apa kenyataan yang palsu atau tidak benar atau silap atau tidak lengkap, saya akan bertanggungjawab sepenuhnya ke atas maklumat/dokumen-dokumen yang dikemukakan tersebut dan bersedia untuk dikenakan sebarang tindakan dari pejabat ini. Saya mengaku semua maklumat/dokumen-dokumen yang diserahkan di atas adalah benar, sah dan tulen, tiada sebarang unsur pemerdayaan atau penipuan, sekiranya terdapat maklumat yang tidak benar, pejabat ini berhak untuk membatalkan/menolak permohonan ini.”
JBC is of the view that this is a serious cause for concern to members given the fact that it is legal firms which will be submitting the forms for and on behalf of their clients.
PTG has agreed to look into and address the issues raised at the discussion as they stated that the forms are meant for the public not legal firms. Members will be kept informed once we receive any feedback from PTG.
In addition, CSC queried regarding the requirement for Consent to Charge (the Tatacara Enclosure B4). PTG clarified that this Enclosure will apply only to companies and organizations which are not included in Pekeliling 10-86.
Members who have further queries in the matter may email to JBC secretariat at secretariat@johorebar.org.my
Thank you.
NORHAYATI MOHAMED
CHAIRPERSON
CONVEYANCING SUB-COMMITTEE